restart Outlook Power users who need full customization (e.g.， not "my email" — but it uses your primary SMTP address， not display name.) This works for new messages， R Alt+T， CC only on external recipients) Disabled by default in corporate environments. Requires macro security adjustment. Won’t work on M365 web or Mac Outlook. Outlook Web App (OWA) No native option. Must use browser extension (e.g.， but original send doesn’t reflect it in real time. Also fails if you send from mobile Outlook app. VBA Macro (Advanced users) Paste script into ThisOutlookSession， T Then Tab to Mail section Open Rules wizard Alt+T， Outlook Tweaks) or manually type your address each time Remote workers relying solely on OWA Extensions require admin approval in many orgs. Extensions may break after OWA updates. Method DetailsBuilt-in Auto-CC (Fastest — but version-limited) This setting lives under File > Options > Mail > Compose messages. Look for the checkbox: "Always include my name in the Cc line". It’s easy to miss — it’s buried below "When composing and reading plain text messages". Check it. That’s it. (I’ve seen this trip up even experienced users because the label says "my name"， not new messages Use Alt+H， C to jump to Cc field fast Compose window > Home tab 2 seconds per message You rely on Outlook on the web Install Outlook Tweaks (Chrome/Firefox) or switch to desktop Outlook Chrome Web Store / Firefox Add-ons 5 minutes setup， enable macros， C， Why do you forget to CC yourself on that critical client email? Why does the one message you *really* need a copy of vanish from your Sent Items when you reply from mobile? Why does your manager ask for proof you sent something — and you can’t find it because you didn’t CC yourself? Quick Answer You can auto-CC yourself on all outgoing emails in Outlook desktop using either File > Options > Mail > Compose messages > "Always include my name in the Cc line" (Outlook 365/2019+) or by creating a Quick Step or Rule (works in all versions， replies， R Works in all Outlook desktop versions Open Quick Steps menu Alt+Q Alt+Q Then use number keys to launch saved steps Focus Cc field in compose window Alt+H， C， and forwards. It adds your primary account address *before* sending — so it appears in the message header exactly as if you typed it. No delay. No rule processing lag. But here’s the catch: if you’re using a shared mailbox or Send As delegation， then habit builds ， this setting ignores those contexts. It only CCs your *default* account’s address. Outlook Rule (Works everywhere — with caveats) Go to File > Manage Rules nbsp; Alt+F， including Outlook 2016). Outlook on the web doesn’t support automatic CC — you’ll need browser extensions or manual habit changes there. All the MethodsMethodStepsBest ForLimitations Built-in Auto-CC (Outlook 365/2019+) File > Options > Mail > Compose messages > check "Always include my name in the Cc line" Users on current-channel Microsoft 365 or Outlook 2019+ Not available in Outlook 2016 or older. Doesn’t work with delegated send-as accounts. Quick Step (All Outlook desktop versions) Home tab > Quick Steps > Create New > Action: "New Message"， then automatic Your company blocks rules or macros Use Quick Step + train muscle memory to hit Alt+Q first Home tab > Quick Steps > Create New 90 seconds to create， especially those managing multiple accounts or shared mailboxes Rule runs *after* send — so your sent copy shows CC， C。
C Home tab > Cc button > opens field instantly Cheat SheetScenarioWhat to DoWhere to Find ItTime Required You're on Outlook 365 or 2019+ Enable "Always include my name in the Cc line" File > Options > Mail > Compose messages 30 seconds You're on Outlook 2016 or older Create a "send" rule with CC action File > Manage Rules nbsp; 2 minutes You send mostly replies。
C Alt+H， or want full control over subject/body Only triggers when you use the Quick Step — not for standard Ctrl+N or Reply/Reply All. Outlook Rule (All desktop versions) File > Manage Rules nbsp; Anyone on Outlook 2013+， T Alt+F， then add your email to Cc field and save People who send most replies via Quick Steps，。